THE FIELD GUIDE
Stock & tools: compare the work involved.
Consumable inventory and tool custody are different jobs. Choose the record you need before comparing scanners, tags, or replenishment features.
Official-source comparison, reviewed November 3, 2026. No hands-on results, prices, scores, or universal winner are claimed. Scroll the table horizontally on a small screen.
| Criterion | Sortly ↗ | inFlow Inventory ↗ | Hilti ON!Track ↗ |
|---|---|---|---|
| Tracking focus | Supplies, materials, tools, and equipment | Inventory across locations | Tools and equipment custody / status |
| Recording method | Item photos, custom fields, folders, and barcode / QR scanning. | Barcode generation and scanning, mobile records, and location stock. | Asset records and tracking hardware, depending on the chosen setup. |
| Result for your team | Searchable inventory and low-stock alerts. | Purchase, receiving, and order workflows connected to inventory. | Location and status visibility, plus maintenance schedules. |
| Setup | Define item names, units, locations, and labels; agree when staff record stock movements. | Set up locations, units, suppliers, barcode labels, and accounting connections. This entry covers Inventory, not the separate Stockroom product. | Confirm tags, compatible devices or gateways, rollout support, and the exact tracking package. |
| Human responsibility | People maintain counts and approve replenishment. A low-stock alert is not a physical count or a purchase order. | Your team records movements, reconciles discrepancies, and approves purchases. | People handle transfers, missing equipment, and maintenance decisions. Do not assume every tagged tool has live GPS. |
| Try in the demo | Use a partial pack, move stock between locations, and trigger an alert. Verify offline use, tool custody, and integrations on your plan. | Receive a partial order, transfer parts to a truck, and record their use. Confirm how jobs, approvals, and accounting are represented. | Move a tool between a site and a vehicle; then show an overdue service and a missing asset. Verify coverage, update timing, and non-Hilti tools. |
| Official source | Sortly product overview ↗ | inFlow Inventory overview ↗ | Equipment management overview ↗ |
How to use this comparison
Choose a shared scenario and specify the output before the demo. Record observed behavior separately from these vendor descriptions. Mark an untested capability as not observed. Compare only candidates that fit the task and configuration you need.
Download the editable trial workbook ↗
Read the analysis
A low-stock alert and a missing drill are different problems. ↗
Sortly, inFlow Inventory, and Hilti ON!Track illustrate why consumables, purchasing, and equipment custody need different records.
SOURCE REVIEW & ANALYSISData-center construction: a complete photo record is not an accepted system. ↗
Build a traceable handover from field evidence to the project’s review process. Keep construction documentation distinct from commissioning and live operations.
SOURCE REVIEW & ANALYSISBuilding maintenance: make the site note reach the right asset and work order. ↗
A photo report can be useful without being a maintenance system. Compare the handoff, the recurring work, and the record of completion separately.
WORKFLOW GUIDEKnow what needs restocking before the next job. ↗
Turn scattered parts notes into a clear replenishment list, with a person checking what gets ordered.